Duties & Responsibilities of CE & A
Duties & Responsibilities of DCE(CIVIL)
Duties & Responsibilities of DCE(MECH)
Duties & Responsibilities of EE(MECH)
Duties & Responsibilities of EE(CIVIL)
Duties & Responsibilities of ADMO
Duties & Responsibilities of Senior Scientist
Duties & Responsibilities of Circle Office Superintendents
Duties & Responsibilities of Divisional Accountant

 

 

 

POWERS AND DUTIES OF OFFICERS AND EMPLOYERS

FINANCIAL POWERS DELEGATED TO ALHW OFFICERS
(Modified as per OM/MAN/175/183/186/186A & 186B/188/213 and 216)

DUTIES AND RESPONSIBILITIES OF THE POST OF CHIEF ENGINEER & ADMINISTRATOR IN

Chief Engineer & Administrator is the head of the Department of Andaman Lakshadweep Harbour Works under the Ministry of Shipping which was specifically created to plan, design, execute and maintain port and allied facilities and also to operate port equipments in Andaman & Nicobar Islands and Lakshadweep. He also functions as the Administrator of the Organisation. As the head of the department of Andaman Lakshadweep Harbour Works, the Chief Engineer & Administrator is responsible to the Government for efficient administration of Andaman Lakshadweep Harbour Works.
 
In addition to administrative matters as head of the department, Chief Engineer & Administrator has to attend all the technical matters of the Andaman Lakshadweep Harbour Works as per the powers delegated to the Chief Engineer in C.P.W.D.
 
The accounts of Andaman Lakshadweep Harbour Works are rendered to the Chief Controller of Accounts of the Ministry of Shipping and audited by the Chief Controller of Accounts as well as Director of Audit, West Bengal. Chief Engineer & Administrator is responsible for budgeting, incurring expenditure and rendering accounts for Andaman Lakshadweep Harbour Works.
 
He also attends welfare, legal and vigilance matter of Andaman Lakshadweep Harbour Works.
 
He has to liaise with two Union Territories namely Andaman & Nicobar Islands and Lakshadweep in respect of development of various ports and allied facilities and shipping matters.
 
He also functions as Standing Member of the Port Management Board for Andaman Nicobar Islands.
 
Chief Engineer & Administrator is the member of Union Public Service Commission for promotion to Group 'A' posts in Andaman Lakshadweep Harbour Works and also serves in all the Selection Committees of Union Public Service Commission for Group 'A' & 'B' posts as representative of Ministry of shipping in respect of posts in Andaman Lakshadweep Harbour Works. He is also appointing and disciplinary authority for all posts upto Group 'B' level in Andaman Lakshadweep Harbour Works.
 
Chief Engineer& Administrator. Andaman Lakshadweep Harbour Works has five Civil Engineering and one Mechanical Engineering Circles working under him each headed by a Deputy Chief Engineer with a total strength of about 1500 staff under Regular & Work charged Establishments.
 
For executing the works including calling tenders and awarding works and for procurement of cargo handling equipments, the powers of Chief Engineer in CPWD are exercised by the Chief Engineer & Administrator, Andaman Lakshadweep Harbour Works: -
 

The Deputy Chief Engineer (Civil) is in-charge of a circle and responsible for the execution of projects and maintenance of the assets. He will be the head of the circle and delegated with full powers of Superintending Engineer in C.P.W.D.

 

The Deputy Chief Engineer (Mechanical) is In-charge of planning and procurement of all the construction equipments required for execution of works. The construction machinery are maintained and operated under the control of the Deputy Chief Engineer (Mechanical). The Floating crafts in ALHW for various locations which is also maintained and operated under the supervision of Deputy Chief Engineer (Mechanical). In addition, the Cargo Handling equipments at various places in Andaman & Nicobar and Lakshadweep Islands are procured, operated and maintained under the guidance of the Deputy Chief Engineer (Mechanical).
 
The stores required for the execution and maintenance of the projects and spares for all construction, cargo handling equipments and floating crafts are procured, dispatched and used at sites based on the guidance of the Deputy Chief Engineer (Mechanical).

 

 

DETAILS OF DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE ENGINEER (MECH) INANDAMAN LAKSHADWEEP HARBOUR WORKS

1. The Executive Engineer (Mech) as a Divisional Officer is responsible for the efficient execution and management of all works in the Division.
   
2. The Executive Engineer is to organize and supervise the execution of works and to see the works are suitably & economically carried out.
   
3. The Executive Engineer is the in-charge of the Division and responsible for the Workcharged Establishment and its maintenance.
   
4. The Executive Engineer is the primary disbursing officer of the Division and responsible for the financial regularization and maintenance of the accounts correctly.
   
5. The Executive Engineer is responsible to submit the accounts to the audit as per the Central Public Works Accounts Department rules.
   
6. The Executive Engineer is responsible for the correctness of cash and stores records, receipts and expenditure and keep the vouchers.
   
7. The Executive Engineer is responsible for the execution of works strictly as per the plans and estimates.
   
8. The Executive Engineer is responsible for operation, maintenance and repairs of all Tools & Plants of the Division.
   
9. The Executive Engineer is responsible for the reconciliation of accounts /expenditure with that in the books of Audit.
   
10. The Executive Engineer is responsible to the Deputy Chief Engineer (Mech) & Chief Engineer etc. on various matters in connection with the works.
   

 

 

1. The Executive Engineer (c) is a Divisional Officer responsible for the efficient execution and management of all works in the Division.
   
2. The Executive Engineer is to organize and supervise the execution of works and to see the works are suitably & economically carried out.
   
3. The Executive Engineer is the in- charge of the Division and responsible for the
Workcharged Establishment and its maintenance.
   
4. The Executive Engineer is the primary disbursing officer of the Division and
responsible for the financial regulations and maintenance of the accounts
correctly.
   
5. The Executive Engineer is responsible to submit the accounts to the audit as per
the Central Public Woks Accounts Department rules.
   
6. The Executive Engineer is responsible for the correctness of cash and stores
records, receipts and expenditure and keep the vouchers.
   
7. The Executive Engineer is responsible for the execution of works strictly as per
the plans and estimates.
   
8. The Executive Engineer is responsible for operation, maintenance and repairs of
all Tools & Plants of the Division
   
9. The Executive Engineer is responsible for the reconciliation of
accounts/expenditure with that in the books of Audit.
   
10. The Executive Engineer is responsible for the Deputy Chief Engineer, Chief
Engineer etc. on various matters in connection with the works.
   

DETAILS OF DUTIES AND RESPONSIBLITIES OF THE POST OF

a) All Administrative and Establishment matters related to regular establishment consisting of Group 'A' , 'B' , 'C' , 'D' Officers in ALHW. This subject includes matters related to day today
administration.
   
b) All matter related to industrial personnel deployed on operational areas of ports & harbours . This subject includes matters related to recruitment, promotion ,confirmations ,deployment of staff, work analysis and productivity in relation to man power.
   
c) All subjects related to conduct, discipline, administration and
labour laws, Vigilance, and connected matters in the entire ALHW
establishment.
   
d) All matters relating to drawing officers.
   
e) All matters relating to work study/analysis.
   
f) All matter related to implementation of Official Languages Act.
   

DUTIES AND RESPONSIBLITIES OF SENIOR SCIENTIST
ANDAMAN LAKSHADWEEP HARBOUR WORKS
1. To examine proposals of new projects and arrange to obtain
Environmental clearance from local bodies and from the Ministry of
Environmental and Forests.
   
2. To arrange and co-ordinate detailed environmental impact
assessment study through other agencies for the new projects.
   
3. Top monitor the Environmental conditions during construction and
post construction of projects and submission of periodical reports to
the concerned agencies.
   
4. Collection of samples from projects sites and conduct tests in the
departmental Environmental laboratory.
   
5. To liaise with the ministry of Environmental & Forests and local
bodies on environmental subjects.
   
  Duties & Responsibilities
To ensure proper output of work by each officials it is essential to have a clear cut office order specifying the duties of each of the clerk and other officials working in a particular section or office. It is the duty of head of office to see that the distribution of the work is even and judicious. The duties of the Executive Engineer(HQ)/Engineer Assistant to the Superintending Engineer ,which post is held by an officer of the rank of Assistant Engineer are ,however, different. Duties & functions of Superintending Engineer are as follows:
   
a) To provide support to Chief Engineer in:
   
  1. Planning of new projects right from the conceptual stage. He would hold necessary
discussion in this regard with Sr. Architects.
   
  2. Monitoring the projects, periodic follow-up meeting to review the progress and cause for holdup of project. Specially he would monitor projects (estimated cost more than Rs 1 cores) & hold coordination meetings with senior Architects, to monitor the urgent repairs particularly where VIP residence are involved.
   
  3. Materials chasing .He would plan for the materials required by the zone for the coming
year & pursue for timely procurement
   
  4. Budget formulation & control and re-appropriation of funds checking the budget figures
with the financial Officers and briefing the Chief Engineer about the budget.
   
  5. follow up on observation s of quality control and those raised by technical and financial
audit.
   
  6. To look after administrative matters wherein the powers cannot be delegated to section
Officer.
   
b) To deputise for the Chief Engineer in his absence or when desired by the Chief Engineer in
meetings etc.
   
c) Any other work assigned by Chief Engineer.
   

 

   
Circle office superintendents, Head clerks and Divisional Accountants are in charge of Section. The Superintendents supervises the work of the clerical staff in circle Office, with the Head Clerk and Divisional Accountants are in charge of the correspondence Branch and Accounts Branch respectively in the Divisional Office. The duties of the superintendent in the Circle Office and the Head Clerk or the Divisional Accountants in the Divisional office are mainly supervisory. He /she is also responsible for the primary handling of important and intricate cases. His duties include:
a) General Duties
   
  i) Distribution of work among the staff as evenly as possible –that is one dealing hand
should not be overload while the other is idle.
   
  ii) Training, helping and advising the staff.
   
  iii) Management and co-ordination of the work.
   
  iv) Maintenance of order and disciplines in the section.
   
  v) Maintenance of a list of residential address of the staff.
   
Responsibilities relating to Dak:
   
  i) To go through the receipts.
   
  ii) To submit receipts which should be seen by the higher officer at the dak stage.
   
  iii) To keep watch on any hold up in the movement of dak.
   
  iv) To scrutinize the section diary once a week to know that it is being properly
maintained.
   
Responsibilities relating to issue of drafts:
   
  i) To see that the draft letter is perfect in all respect and all correction have been made
before it is marked for issue.
   
  ii) To indicate whether a clear copy of the draft is necessary.
   
  iii) To indicate the number of spare copies required.
   
  iv) To check whether all enclosures are attached.
   
  v) To indicate priority marking.
   
  vi) To indicate mode of dispatch.
   
Responsibilities for efficient and expeditious disposal of work and check on delays:
   
  i) To keep a note of important receipts with a view to watching the progress of action.
   
  ii) To ensure timely submission of arrear and other returns.
   
  iii) To undertake inspection of the tables of dealing hands to ensure that no paper or file
has been over dated.
   
  iv) To ensure that cases are not held up at any stage.
   
  v) To go through the list of periodical returns every week and take suitable action on items required attention during the week.
   
Independent disposal of cases:
   
  He should take independently action of the following types:
   
  i) Issuing reminders.
   
  ii) Obtaining or supplying factual information of a non –classified nature.
   
  iii) Any other action, which he is authorized to take independently.
Duties in respect of recording and indexing:
   
i) To approve the recording of files and their classification.
 
ii) To review the recorded files before destruction.
 
ii) To review the recorded files before destruction.
 
iv) Ensuring proper maintenance of registers required to be maintained in the section.
 

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DUTIES AND RESPONSIBLITIES OF DIVISIONAL ACCOUNTANT
ANDAMAN LAKSHADWEEP HARBOUR WORKS
The duties of the divisional Accountant are specified with regards to the upkeep and maintenance of accounts in the divisional office.
   
Upper division clerks are normally engaged on casework. They work under the supervision of the circle office superintendent or the head clerk or the divisional accountant as the case may be, to whom they are responsible for the work entrusted to them.Each dealing U.D.C in a section id allotted a certain number of subjects headings to deal with.
   
He /she puts up notes and drafts on the cases relating to these items and submits these to the circle office Superintendents/Head clerks/Divisional Accountant as case may be .The notes should be put up keeping in view the following points:-
   
  i) To see whether all facts are open to check have been correctly stated.
   
  ii) To point –out any mistakes or mis-statements of the facts.
   
  iii) To draw attention where necessary to precedents or rule and regulations on the
subject.
   
  iv) To put up the guardfile,if necessary ,and supply other relevant facts and figures.
   
  v) To bring out clearly the question under consideration and suggest of action wherever
possible.
   
The lower Division clerk are ordinarily entrusted with work of a routine and repetitive nature such as typing, maintenance of section diary and issue registers, Indexing and recording of files, preparation of arrear statement, comparing of files ,Preparation of the typed matter ,proper up keeping of the books of reference ,Postage stamp account and other house keeping function such as payment of telephone bills, procurement of stationery ,forms office equipment etc. The lower Division Clerks may however be required to perform functions similar to those of Upper Division Clerk according to their capacity i.e to perform routine casework.
   
The despatch clerk who is usually a L.D.C is responsible for dispatching the signed fair copies and original notes to the addressed concerned and for maintaining postage stamp account. He /she will ensure that as far as possible every fair communication received by him /her after signature for issue is dispatched on the same day of its receipt by him/her.The Papers expect those of a very urgent and immediate nature, which are received for dispatch after 4.00 pm may however be held over for dispatch on the next day ,in case it is not possible to issue those on the day.
   
Urgent and immediate papers shall however ,be dispatched the same day. As a rule ,no paper shall be retained by the despatcher with him/her for more than 24 hours. He/She shall check the enclosure ,if any ,to be sent alongwith the letters/notes and shall while stamping the office copy "Issued under his/her dated initials ,also write the word sent against the enclosures mentioned therein.
   
Distribution of Work in Circle offices:
   
The sanctioned strength for the circle office is regulated by the yardstick fixed by the Director General of works with the approval of the Governments of India. In normal circle with five Division under it, the yardstick for upper Divisional clerk in the circle office is eight and for lower division clerk, nine.
   
The distribution of work as detailed below in a circle office may be adopted as a guide. It cannot however, be taken as a rigid standard and may be suitably modified, according to the clerical workload and the actual strength of clerical staff in the circle office;
   
  a. Establishment Clerk:
To deal with cases of Gazetted officers, technical staff( ie. Junior Engineer and Drafts man) and compilation of all returns and statements concerning the establishment.
   
  b. Establishment Clerk:
To deal with cases of all clerical and class IV staff of the circle and general circulars and orders on establishment matters.
   
  c. Establishment Clerk:
To deal with cases of workcharged establishment, order and circulars concerning them and compilation and submission of returns & statements concerning them.
   
  d. Accounts Clerk:
To deal with all matters relating to budget compilation and returns ,accounts & audit Inspection, reports and statements of items under observation and preparation of minor works returns etc.
   
  The lower divisions clerks will be entrusted with the following works:-
   
  a. Dairy
   
  b. Despatch
   
  c. Cash- Preparation and checking of pay bills and T.A Bills etc and maintenance of cash book and two or three LDCs are assigned this work.
   
  d. General Duty:- To deal with the house keeping functions in the circle office and attend to other miscellaneous correspondance petaining to entire circle ,which does not fall under the categories of Establishment.
   
  e. The remaining Lower divisions clerks shall be put as reference clerks to assists the upper divisions clerks having heavy load in filing and putting up reminder and submission of routine cases.
   
Distribution of Work in the Divisional Offices:
   
The staff strength in the divisional office is regulated by the yardstick fixed by the DG (works) with the approval of the Govt .of India. The Upper divisional clerk are allocated to the Accounts and Correspondence Branches on 50:50 basis ie two to each of the branches. They shall be assigned work of more responsible nature as compared to the Lower Division clerk.
   
The distribution of work between the two branches may be as under.
   
Correspondence Branch:
   
  a. Receipt, issue and typing.
   
  b. House keeping function, i.e. furniture office equipments Library books etc.
   
  c. All establishment matters including preparation of Pay bills and checking and
Passing of T.A bills.
   
  d. Maintenance of registers of listed and black listed contractors and suppliers.
   
  e. Case relating to the Workmen's compensation Act
   
  f. Correspondence relating to works estimates and its progress reports excluding the
correspondence relating to the contractors.
   
  g. Maintenance of register of estimates of estimates and technical sanction accorded
and submission of Minor works returns.
   
  h. Preparation of returns other than those relating to contracts, budgets and accounts.
   
  i. Maintenance of register of Measurement Book.
   
  j. Correspondence regarding procurement of stores direct through the DGS&D and
against rate contract.
   
  k. Maintenance of records and destruction of old unwanted records of the divisional
officer other than those relating to the accounts branch.
   
  l. Any other works entrusted by the Executive Engineer or higher authorities.
   

 

Accounts Branch:-
   
i. All matters relating to case audit and accounts of the Divisions, Preparation of
budget accounts and contract returns.
 
ii. Maintenance of Contributory Provident funds GPF Accounts of the work charged
staff.
 
iii. Correspondence relating to contracts and contractors and compilation of tender
documents.
 
iv. Arbitration and courts cases.
 
The two upper division clerks in the Accounts branch will be employed on cases of intricate nature, auditing, replying to audit reports, SIOs compilation of monthly accounts etc. One lower Division clerk will work as cashier and the other two lower Division clerks in the branch will do the remaining routine duties as may be assigned to them by the divisional accountants according to requirements of the workload in the branch.
 
Drawing Branch:
   
The drawing branch consists of on e draughtsman grade –I and one Draughtsman Grade – III.The work is allocated to them according to their status, capabilities and list of duties laid down for each grade of draughtsman.
   
The branch will deal with the following subjects:
 
a) Recording of Plans and drawing and maintenance of register of building, roads and
bridges.
 
b) Preparation and scrutiny of estimates, drawings and contracts documents from the technical
point of view.

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